Home/Free tools

// Free tools

Free tools for your next software decision

Free software project tools (checklists, scorecards and calculators) for the questions that come up around business software: what to collect from a departing developer, whether to rewrite or modernize, what an hour of downtime costs your line. Every number is yours. Every formula is on the page. Nothing you type is sent anywhere unless you choose to send it to us.

// Pick by decision

Software decision tools, grouped by the question you’re asking

Projects and vendors

A developer is leaving, a project feels off track, or you’re about to ask vendors for quotes. Software handover checklist · Project health check · RFP and project brief generator

Modernize

Your team depends on an older system and you need to decide whether to rewrite it, modernize it, or fix how it works on phones. Rewrite vs refactor scorecard · Mobile-friendly test for web apps

Decide and automate

You’re weighing a subscription against a custom build, pricing manual work, or chasing expiring vendor and contractor documents. Build vs buy calculator · Automation ROI calculator · Document expiration tracker

Manufacturing

You need a dollar figure for downtime, or a clear view of which stop causes cost you the most time. Downtime cost calculator · Downtime Pareto analyzer

// All free tools

All free software project tools

Each tool page explains how the tool works, writes out its formulas and assumptions, and answers common questions.

Free tool

Software handover checklist

Free software handover checklist: tick off code, accounts, hosting, data and docs, then get a ready-to-send request list for your outgoing developer.

Use the free tool →

Free tool

Project health check

Free software project health check: answer 18 plain-language questions to see risk areas, red flags and the questions to ask your developer this week.

Use the free tool →

Free tool

Rewrite vs refactor scorecard

Rewrite vs refactor? Score your legacy application on value, pressure, risk, data and readiness, and get a recommended path with the reasons behind it.

Use the free tool →

Free tool

Mobile-friendly test

Google retired its Mobile-Friendly Test. Our free mobile-friendly test for web apps runs in your browser, often behind a login, and flags what breaks.

Use the free tool →

Free tool

Automation ROI calculator

Free automation ROI calculator: price your manual processes, re-keying and spreadsheet work with your own numbers, then see payback and break-even.

Use the free tool →

Free tool

Downtime cost calculator

What does an hour of unplanned downtime cost your line? Enter your own rates, margins and crew to get cost per hour, per year and per line. No benchmarks.

Use the free tool →

Free tool

Document expiration tracker

Free document expiration tracker: paste your vendor or contractor list and see which insurance, licenses and certificates expire in 30, 60 or 90 days.

Use the free tool →

Free tool

Software RFP template

Free software development RFP template: describe your problem, users, systems and scope, then download an RFP or project brief and a vendor scoring sheet.

Use the free tool →

Free tool

Build vs buy calculator

Build vs buy software calculator: compare SaaS subscriptions with a custom build over 1 to 10 years using your own quotes, with break-even month and seats.

Use the free tool →

Free tool

Downtime Pareto analyzer

Paste your downtime log and get a Pareto chart of causes, a planned vs unplanned split and data-quality flags. Free, in your browser, nothing uploaded.

Use the free tool →

// How they work

Why our tools show their math

A result is only useful if you can see how it was reached. Every tool on this page follows the same rules.

  • Your numbers, not ours. The inputs are yours. Where a tool needs an assumption, such as working weeks per year, it’s labeled as an example and you can change it.
  • Formulas on the page. Each tool page writes out how the result is calculated, so you can check it or rebuild it in a spreadsheet.
  • No prices from us. Where a tool needs a build cost, it asks for the quote you have.
  • No email gate. You see your results without signing up for anything.
  • Nothing sent unless you choose. Nothing you type is sent anywhere unless you choose to send it to us.
  • Share links keep your inputs after the #. That part of a web address is handled by the browser and isn’t sent to the web server when the page loads (see the URI standard, RFC 3986, section 3.5). Anyone you send the link to sees the same inputs.

Treat the results as a starting point, not a verdict. If you’d like a second opinion, talk to an engineer about your results. Want the background first? The guides cover the same decisions in plain language, and the services page shows the work behind each tool.

// Credentials

The basics, before you ask.

Since 2018

Building and supporting software

Orlando, FL

100% U.S.-based team, clients nationwide

SAP Ariba

Registered supplier

NDAs welcome

Happy to sign before you share details

DesignRush Top Web Design Companies badge

Top Web Design Companies

DesignRush

// Bring us in

Tell us about the software your business runs on.

A new build, a system that’s hard to use, a stuck project or a prototype that needs to go live. An engineer, not a salesperson, will get back to you.

202-88-MAGIC · or email info@effortlesspresence.com